VAIRKKO Frequently Asked Questions

VAIRKKO is a connected workforce and operations platform that helps you manage scheduling, education, certifications, personnel, time and payroll, fleet, inventory, assets, forms, and policies.

VAIRKKO supports EMS, fire, law enforcement, and other organizations with complex staffing and operational needs. With deep roots in EMS, we understand the challenges of keeping people prepared and operations moving.

Our solutions include Scheduling, Education, Certifications, Personnel, Time & Payroll, Fleet, Inventory, Assets, iForms, and Policies.

Connected solutions help reduce duplicate work and keep related information together. Depending on your setup, you can connect qualifications to scheduling, timecards to shifts, vehicles to schedules, and assets to operational records.

Yes. VAIRKKO offers configuration options including scheduling rules, custom fields, forms, notifications, and approval workflows to support your organization’s processes.

The platform scales across organization sizes and serves more than 35 industries.

No. You need an internet-connected device and a compatible browser.

Yes. From common rotations to complex custom patterns, VAIRKKO helps you build schedules around your staffing needs, qualifications, and approval rules.

Yes. VAIRKKO supports recurring rotations, role requirements, certification validation, shift pickups, trades, and time-off requests.

Yes. Employees can pick up eligible shifts through self-service tools, with role and certification validation helping ensure qualified staff fill each opening.

Yes. Choose instant-fill or administrator-approved bidding options to control how open shifts are awarded.

Yes. Employees can submit shift-trade requests, with eligibility requirements and approval settings helping you maintain appropriate coverage.

Yes. Employees can share availability and submit time-off requests, giving managers the information they need to plan ahead.

Yes. Drag-and-drop approval tools help administrators review and manage shift-pickup requests.

Yes. Link vehicles to shifts to keep staffing and vehicle assignments connected.

Yes. Maintain certification records, monitor expiration dates, and identify upcoming renewals in one place.

Yes. Notifications help employees and administrators stay aware of upcoming expirations.

Yes. VAIRKKO Education helps you assign learning, monitor completion, and maintain employee training records.

Yes. Track training hours to maintain a record of employee education and development.

Yes. Add-on prebuilt courses are available for purchase to supplement your training program.

Yes. Review training completion and certification information to identify outstanding requirements and follow up with employees.

Yes. VAIRKKO Personnel helps you maintain employee information, documents, and supporting records in a central location.

Yes. Store employee documents alongside personnel records to keep important information organized and accessible to authorized users.

Yes. Access controls let you manage which information and functions users can access based on their responsibilities.

Yes. Onboarding tools help organize the steps involved in bringing new employees into your organization.

Yes. Applicant tracking helps you organize applicants and manage your hiring process.

Yes. Collect electronic signatures and track document completion within VAIRKKO.

Yes. Connected timecards and schedules bring planned shifts and recorded time together.

VAIRKKO supports mobile punching, username and password entry, RFID badges, and finger scanning.

Yes. VAIRKKO can be configured to block punches when required certifications are missing or expired.

VAIRKKO prepares payroll exports for use in your payroll platform. Your payroll provider handles payroll processing.

Yes. VAIRKKO creates a file from timecard data for use with your payroll provider. An administrator runs the export using the export type configured in Payroll Settings. Custom exports are available at an additional cost; our team can review your requirements and discuss pricing.

Yes. VAIRKKO Fleet helps you organize vehicle records, track preventive maintenance, and maintain mileage and hour information.

Yes. Create custom fields and statuses to organize vehicle information around your operational needs.

Yes. Create custom checksheet templates, organize them into categories, and link them to vehicles and your daily schedule.

Yes. Route notifications for flagged items to the appropriate people for follow-up.

Yes. Completion tracking and reporting help you identify completed and outstanding checksheets.

Yes. QR codes provide a convenient way to access checksheets.

Yes. Maintain centralized collision records with incident information, driver, occupant and witness details, supporting documents, and media.

Yes. Update notifications help keep relevant people informed as collision records change.

Yes. VAIRKKO Inventory helps you track supplies with tools including barcode scanning, alerts, and purchase orders.

Yes. Barcode scanning helps simplify inventory identification and tracking.

Yes. Inventory alerts help your team identify items that need attention.

Yes. VAIRKKO Inventory includes purchase order functionality to support your purchasing workflow.

Inventory helps you manage supplies and quantities. Assets helps you track individual equipment records, including serial numbers, warranties, and supporting documents.

Yes. Maintain serial numbers, warranty information, documents, and photos for individual assets.

Yes. Associate assets with iForms, Fleet, and collision records to keep related information connected.

Yes. VAIRKKO iForms lets you build digital forms with custom fields, workflows, signatures, and dynamic routing.

Yes. Dynamic routing directs forms through the appropriate workflow based on your configured rules and responses.

Yes. Add signatures to your forms to support approvals and acknowledgments.

Yes. Distribute policies, collect signatures, and track employee acknowledgments.

Yes. Schedule reviews to help keep your organization’s policies current.

Yes. Track acknowledgments to identify completed responses and employees who still need to take action.

Yes. Reporting across VAIRKKO’s solutions helps you review workforce and operational information.

Yes. Reports can be exported to Excel for further review and analysis.

Yes. Schedule reports to support recurring reporting needs.

Yes. Live reporting options help you stay informed as information changes.

Yes. Our team can review your systems and requirements to explain available integration options.

VAIRKKO does not charge integration fees. Separately purchased partner services, prebuilt courses, and custom exports may have their own costs.

Yes. VAIRKKO’s API gives authorized systems a way to request information or perform supported actions, including employee, scheduling, certification, fleet and assignment data. Supported operations vary by area, and each connection’s scope and update timing depend on its implementation. Email info@vairkko.com to discuss API access.

Yes. Employees select their calendar under Schedule Syncing and follow the prompts to view VAIRKKO schedules in an external calendar. Availability depends on your agency enabling external syncing.

Yes. Through First Arriving, station dashboards can display VAIRKKO information such as daily rosters, unit and position assignments, vehicle status, certification expirations, and training or events calendars. VAIRKKO scheduling information can also connect with FeatherShark LiveDash dashboards.

Yes. VAIRKKO supports single sign-on. Our team can help review your organization’s setup requirements.

Yes. VAIRKKO’s mobile app is available for Apple and Android devices.

Yes. The mobile app supports both user and administrator functionality, helping your team stay connected away from a desk.

VAIRKKO is web-based, so no software installation is required to access it through your browser. To use the mobile app, simply download it to your Apple or Android device.

Access is immediate after sign up.

Implementation and setup are included. Our team helps you set up VAIRKKO for your organization, and after implementation a dedicated account representative provides ongoing support and configuration assistance.

Timing depends on the number of users, administrators, and modules involved. We’ll work with you to adjust the implementation schedule around your deadlines.

Yes. We can import data from your current systems. Your trainer will help review the information and coordinate the import process.

Your subscription includes free tutorials and guides so your team can learn at its own pace. Optional personalized onboarding training is available for each module you purchase, where our team walks your administrators through your selected modules. Personalized onboarding training carries an additional charge that our sales team includes in your quote. See Pricing & Packages.

Yes. After implementation, you’ll have a dedicated account representative who can help with questions, configuration, and ongoing needs.

Yes. Implementation assistance, ongoing support, and free tutorials and guides are available.

Upgrades, enhancements, and support are included. There are no maintenance fees, and VAIRKKO guarantees 99.9% uptime.

No. Implementation and setup are included. Optional personalized onboarding training is priced separately. See Pricing & Packages.

VAIRKKO offers tiered pricing. Your number of user licenses determines your pricing tier, and your quote reflects the modules you select. Request a personalized quote for your organization. See Pricing & Packages.

Monthly and annual agreements are available. Both include ongoing support and configuration assistance. Personalized onboarding training is priced separately.

Yes. Book a demo to explore the solutions most relevant to your team and see how VAIRKKO can support your workflows. Book a demo.

Bring your biggest operational challenges, current processes, and any requirements you want to discuss. Sample scheduling patterns and workflow examples can help us tailor the demonstration to your needs. Book a demo.

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Yes. Download our completed W-9. W-9